By Talal Bayaa, Chief Executive Officer and co-founder, Bayzat
With so many businesses starting up, closing down or doing restructuring every year quick establishment process, effective overall management, and smooth operation are crucial for many to survive.
It’s a bit shocking then that over 50% of admin and HR departments’ time is spent on processing employee information rather than on strategic planning and contribution to the business growth of a company. To help ease the workload for their key departments, companies started considering the implementation of smart technologies that will allow automating many operations. While it might be considered as an expensive initiative, the reality is that the automation of processes holds numerous benefits and actually doesn’t cost that much.
So, what are the key benefits of the automation that can help companies streamline their operations?
Time Saving
Researchers state that an average HR professional wastes 42% of their time on repetitive administration tasks filling the similar documents again and again to keep track of things and have everything filed. 61% of HR experts agree that the daily management of employees’ records is one of their most time-consuming tasks, with only 10% of time remaining for strategic planning, business development, and improvement of the operations.
To remain competitive in an increasingly saturated market, companies should boost operational efficiency wherever possible. It’s particularly important for small and medium businesses as they quite often have limited resources comparing to larger enterprises. By organizing their work effectively companies can save up to 40% of their employees’ valuable time.
Cost Saving
61% of HR professionals indicate that the daily management of employees’ records is their most time-consuming task. In an age where time equals money is shocking that in average a manager spends more than 6 hours per week sorting out employee timesheets. Just imagine the equivalent opportunity cost of the time you’ve just lost!
Operational efficiency with limited resources
If you are among those companies that have limited staff and resources, don’t start panicking yet. It just means that you need better tools to organise things in a more effective way so that you can devote most of your time to strategic tasks. Automation tools like Bayzat Benefits can help you transfer your employee records from Excel to a cloud database in a few clicks, so there is no need to hire more staff to do such operations. The OCR technology make the process even smoother with hands-free data entry options – just drag & drop files, and the system will scan all information for you.
Automation of human resources can also help you eliminate repetitive tasks as the smart HR platforms keep all documents up to date and have a lot of templates to make your life easier. Automatic reminders (sent to you and employees) will help you stay on top of things and update missing information or expired documents in advance.
The digitalization is coming to every aspect of the business. Companies that won’t adapt fast and don’t learn how to implement smart technologies effectively risk to be left behind.